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When Should you Start Thinking about Installing a VoIP Phone System?

The key to a successful business is consistent and clear communication, whether you run a large corporation, a small company, or work from home. If you miss or drop one call, it can make the difference between closing a deal and losing a potential or current customer.

Businesses of all types, sizes, and industries are flocking to Voice-over-Internet Protocol as a reliable, flexible, scalable, and productive communication option.

Another reason is that VoIP has a better bottom line. The VoIP provider RingCentral estimates that businesses can save up to 68 percent by using this technology.

VoIP phone systems utilize the Internet to make and receive calls, so they are designed for today’s rapidly changing workforce. Companies with multiple locations in different area codes and time zones are eligible for benefits, including in-house, remote, and hybrid employees.

What are VoIP Systems and How do they Work?

VoIP is a technology used to make or receive calls over the internet through a broadband connection. Any smartphone can be used to make and receive VoIP calls. Analog voice signals are converted into digital signals by IP phones, which are then sent over the internet.

Depending on your VoIP setup, you may or may not need Power-over-Ethernet (PoE). Due to its very nature, VoIP is not only compatible with phones, but also with practically any internet-enabled device, such as a tablet or laptop.

IP or Internet Protocol phones use the Internet instead of a traditional landline phone system for placing and receiving calls. The IP network transmits small packets of data for communication.

Connections can be made through the Internet, via a telephone provider, or through a combination of both. In this case, all calls are transmitted via a PBX system.

Due to the simplicity, flexibility, and cost savings of VoIP, as well as other internet-based technologies like security cameras, televisions, and music streaming services, VoIP is becoming increasingly popular.

A VoIP provider maintains and services the platform, unlike copper phone lines in a traditional system. Upgrades and other updates can also be performed remotely with minimal downtime.

Benefits of VoIP over Regular Telephony

VoIP offers distinct advantages over traditional telephony regardless of your business model. Long-distance calls can be placed from anywhere within the continental United States, as well as from around the world. With us, there are no hidden costs, taxes, roaming fees, or other surcharges for business owners.

Recurring monthly billing is another advantage. Call forwarding, recording, voicemail, caller ID, and others come standard with most providers’ subscription packages. In some cases, security and mobility services are included as well.

When you are unsure of the most beneficial features and benefits for your business, it’s best to consult a reputable provider with VoIP partnerships, like General Security. They can guide you through these options and others.

When Should You Install a VoIP System?

1. If your landline bills start to rise

Compared to a VoIP network, you save money on landline calls. Almost always, VoIP service plans will be less expensive than traditional phone lines.

Here are three ways that VoIP is generally less expensive:

  • Using your existing internet connection to transmit your calls is one way. No landline is required.
  • Voice-over IP is more affordable. Long-distance and international calls can result in significant savings.
  • One package can include landline calls as well as internet access. In this way, the hassle of dealing with different service providers is reduced while costs are reduced.

The cost-saving benefits are only visible if you use the phone line. You are almost certainly in this category if you are reading this article.

VoIP is the future of telecommunications. Old infrastructure is being replaced by 5G. VoIP will be the norm in the future. 

Therefore, VoIP phones are inevitable. Cost savings are almost certain to result. The benefits aren’t limited to that, which brings us to our next point.

2. When additional functionality is needed

With VoIP, your network will be streamlined and all-in-one. Since everything runs on the same platform, communication between platforms will be seamless.

This also makes it extremely flexible. Easy integration of third-party software and extensions is possible.

Furthermore, VoIP can be integrated with third-party tools such as CRMs and sales software. Small businesses and call centers that handle high volumes of calls, but need to analyze their data, can both benefit from this.

3. If you need reliable access to the Internet

If you need reliable access to the Internet a major benefit of VoIP is improved reliability. It does so for two reasons.

Firstly, digital infrastructure is becoming more and more common. Consequently, call quality and reliability have improved considerably.

At the same time, traditional landlines are becoming obsolete as their technology is over 100 years old. 

These investments have resulted in 99.9% uptime for VoIP systems. Furthermore, VoIP systems require little maintenance. Consequently, your phone system will not go down.

4. When calls must be made outside office hours

Work takes you so far away from your office that it is incredible. It is not surprising that working remotely is fraught with complications.

Traditional landlines have a unique number for each line. It is permanently associated with that line in the office.

This is not the case with VoIP. Contact lists and numbers can be assigned to a user profile. The old landline system can also be transferred. The same numbers can also be assigned through a mobile application.

5. If you want to expand

The monthly savings and maintenance savings already discussed. Which is better, the installation of a VoIP system or the installation of a landline system?

The results are comparable. You may be frustrated by the constant cost of adding new telephone lines if your business is growing. VoIP could offer an ideal solution.

It is comparatively cheap to install VoIP networks. Ultimately, all you need is a broadband connection, a phone, and a computer. Hardware requirements are minimal.

Conclusion

In addition to deciding and paying for VoIP service, you might have to perform a few maintenance tasks. Be on the lookout for price changes, especially if you signed up with a discount that may expire after a few months or within the next couple of years.

After learning how to set up a VoIP phone system, you should also know that you’re always free to switch to another provider should a new one offer better service options at a lower price.