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5 Free Useful Apps for Business People

Whether your business is new or has been in existence for a long time, you’ve probably thought of ways to make your day-to-day processes better. Luckily, our digital age makes that possible – with various apps that assist business owners to run their companies.

With remote work getting more popular throughout the business landscape, business apps are the perfect tools to assist you to manage all of your vital tasks simultaneously and keep your business on top of the game. The apps make it possible for your entire team to work together, share ideas, manage their activities, and know who is doing what project and the status of each of the projects.

Mobile devices are now vital tools to almost all business owners. Regardless of the system you decide to use, various apps can make your business run more smoothly – from the basic to the complex.

Deciding on the right apps to use for your business can be challenging. To help make your decision easier, below are five of the most important apps for business people.

1. Expensify

Filling in your list of expenses might not be the most interesting use of business apps, but it is one of the most important, assisting business owners with their tax return, especially for small businesses, or helping big businesses know their expenses.

Expensify is a free app that makes it easier to upload receipts using an Android or iOS mobile device, using OCR SmartScan, or upload a photo on the site, email them or use a Google Chrome extension to add them to the expenses account of the company.

Even though you’ll likely have to keep the original receipts in a safe place, this app makes it possible for you to virtually keep your accounting up-to-date, making it simpler to present end-of-year reports.

In addition to its functionality, another added benefit of Expensify is that it provides free limited functionality for users, but gives users the option of paying $5 per month for added features, which is cheaper than other expense-tracking apps.

You can fully automate your expense tracking; get rid of the heavy-lifting for your finance teams. Business owners can automatically reimburse workers on the lowest tier and seamlessly link it with QuickBooks and Xero if they desire to bring everything together in one place.

2. Square

No matter your business, whether a photographer or a restaurant, a payment app is vital to make sure that you get your payments quickly and that your clients can pay using the method that best suits them.

Additionally, to effectively manage your payments within the same app as other processes – like orders, inventory, bonus programs, and so on – a POS system will make it possible for you to do so.

Most small businesses prefer Square as a payment app. Businesses such as beauty shops, retail stores, and food trucks will all benefit from this business app.

Users can download Square for free and it has a free reader that allows users to swipe credit cards. This small reader attaches to your mobile device and allows you to quickly process payments.

Square takes 2.75% from all transactions done with a credit card. You’ll have to pay extra to get a reader that accepts multiple chip cards.

3. Shopventory

Shopventory is a very easy solution with efficient inventory management capabilities for small businesses that have an inventory. You’ll be able to see your profit margins, compare locations, and view sales trends.

This business app will assist business owners to see what is not doing well on the market so they can make a discount on it and not restock the product. It also informs you if there’s a theft and helps small businesses to remain up to date on their inventory.

Shopventory lacks a payment processing system of its own, however, it integrates with systems such as Shopify, Square, and PayPal. You can get a basic plan for free for one business location and they charge $29 a month for their paid plans.

4. G Suite

G Suite is a filing cabinet that follows you around wherever you go to. It is safe, cloud-based storage that allows you to put almost anything you like in it. Most business owners will want to gain access to text documents, spreadsheets, and other files. G Suite is made up of Gmail, Google Docs, Google Sheets, Google Slides, and so on.

In addition to that, you can also communicate with your associates, either in real-time or through the inbuilt comment tools.

G Suite has no particular pricing options for larger companies who desire to get unlimited storage, but the standard pricing is $3.30 for each user per month for the Basic plan. This plan gives 30GB of storage for a user and other features.

The subsequent plans – Business and Enterprise – both provide 1TB storage for each user or unlimited storage for teams that have more than five users. The Business tier charges $6.60 per user monthly, while the Enterprise plan charges $20 for each user monthly. The additional $13.40 gives you enhanced security features and access to Gmail log analysis.

5. Slack

Having more than 4 million active users daily, this business app is one of the most popular communication and messaging apps for making fast decisions. Slack makes your work much easier by doing most of them. However, it is a tool created to assist and not prevent productivity.

According to their official website, “Whatever work means for you, this app brings all the pieces and people you need together so you can get things done.”

Slack operates in a way that’s like Twitter streams; however, you can only view them after someone else has invited you to a specific channel. You can add others to a channel or you can tag people using their handle.

Business owners can make threads for ease of reference subsequently and can react to posts of other people by using emojis. Also, you can activate ‘do not disturb’ and mute channels if you want to focus on something else for a while.


At the end of the day, any of the options here may be useful for optimizing your daily business activities. In addition to that, since most of the apps are free to use, you can go ahead and download them, try them out, and decide if they’re right for your business or not.